Read-only access to shared tasks

With the Viewer role, a collaborator sees a shared list or board without being able to change it. Viewers are part of TasksBoard Team; everyone else shares lists with full edit access, as before.

1. Open the Shared List dialog (the three dots menu (⋮) of the list, then “Share list”) or the Shared Board dialog (the board menu, then “Share board”).
2. Next to each collaborator, pick Editor or Viewer. Only the owner sees the selector.

To make everyone who opens your invite link a viewer, set “New members join as” to Viewer under Link sharing. The invitation page then tells them “You will have view-only access to this list”. People who already joined keep their current role until you change it. Without the Team plan the selectors are shown but changing them opens the Team offer.

On a shared board the role applies to every list of the board, including the lists you add later.

A viewer gets the list on their board with a “View only” badge in its header and every task in it, kept in sync as usual. They cannot add, edit, complete, reorder, assign or delete tasks: the add-task row, the task menu and the editor are hidden, dragging tasks is off, and renaming or deleting the list is disabled. The Shared List dialog tells them “You have view-only access to this list”.

Google Tasks has no notion of permissions: a viewer still holds a copy of the list in their own Google account, so they can edit that copy from Gmail, Google Calendar or the Google Tasks app (or drop a task into it from another list in TasksBoard). Those changes never reach the other collaborators. At the next sync TasksBoard puts the viewer’s copy back in line with the editors’ copy: tasks they added are removed, tasks they deleted come back, their edits are reverted and the order is restored.

• “Limit access to current members” (Premium) disables the invite link so nobody new can join. See the shared list FAQ.
• The owner can remove a collaborator at any time (Premium). They keep a copy of the list as it was, but their changes no longer reach anyone.
• Deleted tasks can be brought back from “Show deleted tasks” in the list menu. See recover deleted Google Tasks.