Turn text into tasks

TasksBoard can read what you type, paste or say and turn it into tasks. “Turn text into tasks”, voice capture and “Suggest subtasks” are one Premium feature; typing dates in a task title works on every plan.

Paste an email, meeting notes, a chat thread or any text and get the actionable items as tasks.

1. Open a list’s three dots menu (⋮), or the board’s, and choose “Turn text into tasks”.
2. Paste or type the text in the box. You can also click the microphone and say what you have to do (see below).
3. Click “Turn into tasks” (or press Ctrl/Cmd+Enter).
4. Review the proposed tasks: untick the ones you do not want, edit the titles, and check the date, time, priority, labels, notes and subtasks found for each. Click ✕ on a task to drop it.
5. Pick the list under “Add to” and click “Add tasks (N)”. “Edit text” takes you back to the text.

The tasks are created in the chosen list like any other, subtasks included. Dates are resolved from today (“by Friday” becomes the coming Friday). TasksBoard sends the names of the board’s lists and your existing labels along with the text, so a task is only ever labeled with a label you already have, and notes keep the context the title cannot hold. If the text asks for a number of tasks (“three tasks to prepare the launch”), you get that many.

In the same dialog, click the microphone (“Record”), say what you have to do (“Call the dentist tomorrow morning and send the invoice to Paul by Friday”) and click “Stop”. The recording is transcribed, added to the text and turned into tasks right away. A recording stops by itself after one minute.

The button only appears in browsers that can record audio, and the browser asks for permission to use the microphone the first time.

Open a task in the editor, type its title and click the ✦ “Suggest subtasks” button next to “Add subtask”. TasksBoard proposes three to seven concrete steps; untick the ones you do not need and click “Add subtasks (N)”, or “Dismiss”. They are created under the task, which is expanded to show them.

Type the details in the title of a task and TasksBoard picks them up as you type:

You type	TasksBoard sets
Call Anna tomorrow 3pm	Due tomorrow, at 15:00
Report by Friday	Due next Friday
Pay rent every month on the 1st	Repeats every month on the 1st
Fix login p1 (or !!!)	Priority P1 (p2/!! and p3/! too)
Pitch deck #hot	The 🔥Hot label, when you have a label of that name

While you type, a preview appears under the title showing what was recognized and the cleaned-up title. Click its × to keep the title exactly as typed. A date set by a phrase never overrides a date you picked with the calendar.

Dates are understood in English and in most of the app’s languages (German, French, Spanish, Portuguese, Italian, Dutch, Russian, Japanese, Chinese and others); other languages fall back to English. To turn this off, open Account settings (your profile picture, top right) and switch off “Dates in task titles” under Typing.

Due times, repeats and priorities are Premium features (“Repeat & remind” and “Priorities”), and #labels need labels, so those parts of a title only take effect with Premium.

• “Turn text into tasks”, voice capture and “Suggest subtasks” are Premium, with a limit of 50 AI requests per account per day (transcribing a recording does not count); the limit resets at midnight UTC.
• The text you paste (or the audio you record) is sent to the AI provider only to produce the tasks. Nothing is written to your Google Tasks until you click “Add tasks”.
• The AI can miss or misread an item: always review the proposed tasks before adding them.